Top 10 Hidden Features In WPS Office You Should Know
Many people use WPS Office as a reliable alternative to mainstream office suites but few are aware of the powerful hidden features that can transform how you work. Whether you're creating a proposal, building a presentation, or working with Excel-like grids, WPS Office offers a collection of unseen features that make daily tasks faster and more intuitive.
The Document Cleaner is a secret gem many miss found under the Review section. This tool scans your file for hidden metadata, comments, tracked changes, and personal information. It's ideal for preparing documents for external sharing, keeping your documents clean and secure without going through every section one by one.
The intelligent Template Gallery is often overlooked. While users rarely explore beyond standard options, WPS offers an adaptive design assistant that learns from your writing style and document structure to propose tailored designs as you type. This works throughout Documents, Slides, and Sheets, freeing up valuable creative time.
WPS comes with a powerful native PDF-to-Word converter that does more than just reformat. It preserves tables, images, and even complex layouts with exceptional fidelity. To access it, upload a PDF by dragging it into the document window—without installing extra tools. The conversion happens in seconds and remains fully modifiable.
When dealing with extensive reports, the Navigation Pane is commonly ignored. Not only does it display section titles, it allows you to fold whole chapters instantly, jump to any part instantly, and visually rearrange your document structure. It’s like an outline editor built directly into the interface.
WPS Spreadsheets has a lesser known feature called Smart Fill. Compared to standard fill functions, Smart Fill analyzes your data habits and suggests entire series—dates, names, numbers—based on context. Enter the first two months, and it fills the rest without having to drag or select a range.
The slideshow mode has a hidden presenter panel. When you start a slideshow, use the shortcut Ctrl+Shift+P to open a private assistant view with talking points, clock, and slide preview. All of this is not displayed to attendees. This is essential for confident presentations without relying on memory alone.
You can add programming code with full highlighting in Writer. By highlighting code and selecting "Code Block" in the Insert menu, this feature works with dozens of coding languages. It’s perfect for technical writers, educators, or developers.
The AI assistant operates seamlessly in Writer, Sheets, and Slides and can be launched using a quick input. It can create brief overviews, polish clunky phrasing, generate emails, or even create content from a prompt. To trigger it, use the and see suggestions appear instantly.
If you work with many files at once, the File Hub provides a single overview panel. It lists your active documents, favorite directories, and lets you apply labels. You can tag files with user-defined tags such as "Priority" or "For Approval". You can locate files using metadata, names, or text inside making it simple to recover documents despite forgotten titles.
Finally, the Cloud Sync feature with automatic version history is often ignored. WPS synchronizes all edits in real time to the cloud and keeps a 30-day history. To restore a previous version, select File > Previous Versions and scroll through snapshots. This is a essential backup if you overwrite important work or need to revert to an earlier draft.
These hidden features turn WPS Office from a basic tool into a powerhouse for users across all fields. Exploring them doesn’t require advanced knowledge—only a bit of curiosity and openness to explore. Once integrated into your workflow, you won’t go back to the old way.
