Must-Know WPS Office Hidden Gems That Boost Productivity
A growing number of professionals have switched to WPS Office instead of conventional suites but most overlook these advanced capabilities that can transform how you work. Whether you're creating a proposal, preparing slideshows, or working with Excel-like grids, WPS Office offers a suite of under-the-radar tools that make routine work quicker and smoother.
One of the most useful but overlooked features is the Document Cleaner found under the Review section. This tool detects invisible elements like metadata, notes, change logs, and identifying info. It's ideal for preparing documents for external sharing, keeping your documents clean and secure without going through every section one by one.
A brilliant secret feature is the AI-driven Template Gallery. While most users stick to basic templates, WPS offers an adaptive design assistant that reads your input context to propose tailored designs as you type. This works across Writer, Presentation, and Spreadsheets, cutting down hours of manual formatting.
The integrated PDF converter in WPS does far more than basic text extraction. It keeps tables, graphics, and intricate structures intact with remarkable accuracy. To access it, drop your PDF file directly into the Writer interface—no external converters required. The conversion is instantaneous and editable.
For those working with long documents, the Document Navigator is commonly ignored. It does more than list headings, it allows you to minimize large segments with one tap, move between sections without scrolling, and reorder content by dragging titles. It’s like an outline editor built directly into the interface.
One underrated tool in WPS Sheets is Smart Fill. Compared to standard fill functions, Smart Fill understands your sequence logic and predicts full sequences like dates, lists, or numeric ranges. Enter the first two months, and it fills the rest without selecting and dragging handles.
The Presentation mode includes a presenter view that’s not always obvious. When you start a slideshow, use the shortcut Ctrl+Shift+P to open a separate window with speaker notes, a timer, and a preview of the next slide. All of this is hidden from your audience. This is essential for confident presentations without memorizing every detail.
WPS Writer supports embedded code with color-coded syntax. By highlighting code and selecting "Code Block" in the Insert menu, this feature supports over 50 programming languages. It’s ideal for IT professionals, teachers, and programmers.
The AI Assistant, called WPS AI, is integrated across all apps and can be launched using a quick input. It can create brief overviews, rewrite awkward sentences, wps下载 generate emails, or generate full sections from keywords. To trigger it, use the and get real-time smart recommendations.
If you work with many files at once, the File Hub provides a single overview panel. It lists your active documents, favorite directories, and lets you apply labels. You can tag files with user-defined tags such as "Priority" or "For Approval". You can search by tag, date, or content making it easy to find files even if you don’t remember the exact name.
The automatic cloud backup and history feature is underused. WPS uploads every modification to online storage and keeps a 30-day history. To restore a previous version, select File > Previous Versions and browse through saved copies. This is a essential backup if you overwrite important work or must recover an old state of your file.
These hidden features turn WPS Office from a basic tool into a powerhouse for users across all fields. No special skills are needed—just a desire to dig deeper than the surface. After trying them, you’ll wonder how you lived without these tools.
