How To Create A Digital Yearbook In WPS Writer

Creating a digital yearbook in WPS Writer is a thoughtful and practical way to preserve memories from a school year, club activity, or organizational event



A digital yearbook eliminates printing costs, enables instant sharing across devices, and unlocks interactive elements that printed versions can’t offer



Even beginners can create a stunning digital yearbook with wps office下载 Writer, thanks to its clean layout options and easy-to-use formatting controls



First, map out the sections you intend to include



Decide on the sections you want to include, such as a cover page, table of contents, faculty and staff profiles, student spotlights, event highlights, quotes, and a closing message



Planning your material ahead of time ensures a seamless flow during drafting and design



Launch WPS Writer and start a new, empty file



Set the page size to match standard book dimensions, such as 8.5 by 11 inches, by going to the Page Layout tab and selecting Size



Set uniform margins of at least 0.75 inches on top, bottom, left, and right to ensure a balanced, professional look



Select a vibrant, high-quality image that symbolizes your school, club, or organization for the front cover



Click Insert > Picture, then drag the corners to scale the image and align it centrally or as desired



Choose a bold, easy-to-read typeface—Arial, Times New Roman, or similar—at a minimum of 28-point size, and center it for visual prominence



Place the event year and your organization’s name directly under the main title



Avoid overusing effects—subtle styling keeps the yearbook looking elegant and credible



Once the cover is complete, generate an index to guide readers through the yearbook



The program will build the TOC dynamically when headings are properly formatted



Label primary sections with Heading 1 and subsections with Heading 2 for clear hierarchy



Once all headings are styled, go to References > Table of Contents and choose a format



The table of contents will adjust automatically when you edit headings or restructure sections



Apply the same format to each person’s entry for a cohesive, professional look



Position a photo on the left or right margin, then list the individual’s name, position, and a brief personal summary



Use bullet points for clarity when listing achievements or interests



Break up text into small, digestible chunks to improve flow and engagement



For photo captions, use a smaller font size and italicize the text to distinguish it from the main content



Use soft decorative borders or muted background tones under Page Design—just enough to elevate the look without overwhelming



Use the same color scheme and font pairing throughout to maintain cohesion



WPS Writer allows you to link to external videos and audio files via clickable hyperlinks



Upload your media to a cloud service like Google Drive or YouTube, then insert a hyperlink with descriptive text such as "Watch the Spring Concert Highlights"



Readers can simply tap or click the link to view the media in their browser



Insert sequential page numbers at the bottom center or outer edge via Insert > Page Number



Add a consistent footer on every page featuring your organization’s emblem or a brief tagline



Before finalizing, proofread every page carefully



Verify all text is correct, all links work, and all images are clear and properly sized



Ask a few others to review the document for feedback on readability and design



When ready, convert your document to PDF via File > Export > PDF



This ensures that formatting remains intact when shared or printed



Save a copy in WPS Writer format as well for future edits



Distribute the final version through email, Google Drive, Dropbox, or your institution’s portal



This digital tribute doesn’t just memorialize the year—it delivers a durable, instantly accessible memento that can be enjoyed repeatedly, from any location