Top 10 Hidden Features In WPS Office You Should Know
Many people use WPS Office as a reliable alternative to mainstream office suites but few are aware of the powerful hidden features that can supercharge your efficiency. Whether you're writing a report, building a presentation, or crunching numbers in spreadsheets, WPS Office offers a collection of unseen features that make common operations more effortless.
The Document Cleaner is a secret gem many miss found under the Review section. This tool detects invisible elements like metadata, notes, change logs, and identifying info. It's perfect when sending files to clients or colleagues, ensuring privacy and professionalism without spending hours searching through settings.
Another hidden gem is the Template Gallery powered by AI. While most users stick to basic templates, WPS offers an smart recommendation engine that reads your input context to recommend professionally designed templates in real time. This works throughout Documents, Slides, and Sheets, saving hours of design time.
WPS comes with a powerful native PDF-to-Word converter that does more than just reformat. It maintains formatting, charts, and layered designs with exceptional fidelity. To access it, simply drag and drop a PDF into WPS Writer—no separate app or online service needed. The conversion is instantaneous and editable.
If you handle lengthy files, the Navigation Pane is often underused. Not only does it display section titles, it allows you to fold whole chapters instantly, jump to any part instantly, and visually rearrange your document structure. It’s a dynamic structure manager native to WPS.
One underrated tool in WPS Sheets is Smart Fill. Unlike Excel's basic auto-fill, Smart Fill learns from your input patterns and suggests entire series—dates, names, numbers—based on context. Start with Jan and Feb, and it completes the year for you without selecting and dragging handles.
The slideshow mode has a hidden presenter panel. When you start a slideshow, press Ctrl + Shift + P to open a separate window with speaker notes, a timer, and a preview of the next slide. All of this is hidden from your audience. This is a game-changer for public speakers without reading directly from slides.
You can add programming code with full highlighting in Writer. By marking code segments and applying the Code Block option, this feature works with dozens of coding languages. It’s a must for anyone sharing code documentation.
WPS AI is built into every app in the suite and can be launched using a quick input. It can summarize long documents, improve unclear wording, generate emails, or even create content from a prompt. To trigger it, use the and see suggestions appear instantly.
For users managing multiple files, the File Hub provides a single overview panel. It shows recently opened files, frequently used folders, and even allows you to tag documents with custom labels. You can tag files with custom labels like "Urgent" or "Client Review". You can filter by label, timestamp, or keywords making it simple to recover documents despite forgotten titles.
Finally, the Cloud Sync feature with automatic version history is often ignored. WPS uploads every modification to online storage and stores daily backups for a full month. To restore a previous version, click File > Version History and view archived iterations. This is a essential backup if you overwrite important work or must recover an old state of your file.
These hidden features turn WPS Office from a basic tool into a powerhouse for users across all fields. No special skills are needed—just curiosity and a willingness to look beyond the default interface. After trying them, you’ll wonder how you lived without these tools.
