WPS Guide: Crafting Professional PDFs For Printing

To produce a flawless print-ready PDF in WPS Office, meticulous configuration of page settings is essential for accurate reproduction.



Launch your file in WPS Writer, the core text editing tool of the WPS Office package, before proceeding with layout modifications.



Before making any layout adjustments, confirm the final output dimensions by navigating to the Page Layout tab on the ribbon.



You have the option to pick from common formats—including Letter, A4, or a user-defined size—to match your printing device or job requirements.



For optimal results, fine-tune the margins to leave sufficient space for binding or cutting processes.



To ensure readability and avoid text loss, most print shops advise a 0.5-inch outer margin and 0.75–1 inch inner margin for bound documents.



Through the Margins setting, access the Custom Margins dialog to define specific values for top, bottom, left, and right margins with pixel-level accuracy.



The document’s orientation must be configured appropriately for optimal presentation.



Portrait is standard for most text-heavy documents, while Landscape should be selected for posters, infographics, spreadsheets, or any wide-format content via the Orientation dropdown.



Before exporting, use Print Preview to simulate the final printed result and detect potential issues.



This preview reveals problems such as text spilling off the page, tables splitting incorrectly, or graphics protruding outside printable boundaries.



When dealing with images or graphics, ensure they are inserted at high resolution—ideally 300 dpi or higher—to avoid pixelation when printed.



Never use low-resolution images pulled from the internet, as they become pixelated and unprofessional when rendered on paper.



Equally important is selecting the correct color profile.



Although WPS operates in RGB, professional print jobs benefit from CMYK color profiles—convert if your workflow allows.



If color accuracy is critical, export your document to PDF and use a dedicated design tool like Adobe Acrobat to convert the color profile before sending to the printer.



Add page numbers, headers, and footers via the Insert tab to enhance document structure and professionalism.



Position headers and footers away from page edges to prevent trimming or printing cutoffs—especially if your device doesn’t support edge-to-edge printing.



Ensure that headers and footers are evenly aligned throughout the entire document to project consistency and attention to detail.



Before exporting, check your document’s page breaks and section breaks to ensure they are placed correctly.



Unexpected breaks may result in empty space, fragmented paragraphs, or disjointed tables.



Enable the Show



To generate your final output, select File > Export to PDF to create a print-ready file.



In the export dialog, select the option to preserve layout and ensure that high-quality printing is enabled.



Certain WPS editions provide advanced options like font embedding and printer marks (crop, registration)—activate them if required by your printer.



Always validate your PDF in a professional viewer like Adobe Acrobat Reader to ensure fonts are embedded, wps官网 graphics are crisp, and all elements remain in their intended place.



Adhering to this guide ensures your WPS-generated PDFs meet professional printing standards and eliminate expensive production mistakes.