Using WPS Office’s Batch Printing Feature

WPS Office offers a powerful batch printing feature that allows users to print multiple documents at once without having to open each file individually



Ideal for accountants, researchers, teachers, and admins who regularly handle multiple documents—including PDFs, Word files, Excel sheets, and PowerPoint decks



Using batch printing helps you cut down on hours spent handling individual files and minimizes mistakes caused by skipping or misprinting documents



Make sure your files are neatly grouped in one location—this prepares the system for seamless processing



Launch WPS Office and go to the top toolbar



The "Batch Printing" function may reside under "Utilities," "Print Options," or "Advanced Tools"—check these locations based on your WPS build



The window will display an "Add Files" control, ready for your selection



Select either "Add Individual Files" or "Add Entire Folder" to begin the import process



To add several files quickly, press and hold Ctrl and click each one, or opt for "Add Folder" to include all compatible files in a directory



After adding your files, you will be able to review the list of documents in the order they will be printed



You can rearrange the sequence by dragging and dropping items, or remove any file from the list by selecting it and clicking "Remove"



Ensure your default printer is selected and properly calibrated before starting the batch



Apply consistent print parameters—including selection of specific pages, print density, color vs. grayscale, duplex, and paper tray—through a single configuration



All documents in the batch inherit the same print settings, guaranteeing a uniform final appearance



File compatibility is critical—only certain types will be processed successfully



.DOCX), Excel (.XLS



If any of the files you’ve added are in an unsupported format, they will be skipped during the printing process



Preemptively transform non-standard documents into recognized formats to prevent printing interruptions



When ready, press the "Print" button to initiate the automated job



The software quietly opens each document, sends it to the printer, and advances to the next—no manual intervention needed



The duration depends on how many files you’ve queued and their individual sizes, especially if they’re image-heavy



Track the printing status live on the screen, and stop the process anytime with the "Pause" or "Cancel" button



This tool doesn’t just save time—it keeps your printing tasks neat and orderly



If you need handouts for a presentation, combine every relevant file into one print job to preserve the logical flow



No more hunting through folders, renaming files, or rearranging desktop icons before printing



Additionally, because the process is automated, the likelihood of forgetting to print a file or printing the wrong version is greatly reduced



It is also worth noting that you can save your batch printing configuration as a preset for future use



This is ideal for users who regularly print the same types of documents with the same settings



Give your configuration a unique label, save it, and reload it whenever you need to reprint the same document type



In essence, this feature transforms tedious, error-prone printing into a smooth, automated workflow



Whether you are printing academic papers, business documents, or financial records, this function streamlines the process and enhances productivity



Learning to master batch printing lets you cut down on labor, avoid mistakes, and guarantee timely delivery of your printouts