Mastering Document Revisions And Comments In WPS

Using the change tracking and commenting tools in WPS Documents enhances team collaboration, enables thorough review, and preserves a transparent history of all modifications



Whether you are working on a team project, editing a report, or reviewing a draft, wps下载 these features help ensure transparency and accuracy in your workflow



Start tracking edits by launching your file in WPS Writer and locating the Review section on the top toolbar



You’ll see the Track Changes option prominently displayed



Click it to activate the feature



Any modification you perform—whether adding words, erasing passages, or changing font styles—will automatically appear with distinct visual indicators



Added text is highlighted with an underline and a unique color, whereas deleted segments retain their content but are marked with a strikethrough



When multiple contributors are active, WPS tracks and displays the identity of each editor responsible for every revision



Begin by highlighting the exact portion of text you wish to annotate



Then, still in the Review tab, click on the New Comment button



A dedicated comment panel will open on the document’s right margin, allowing you to enter your remarks or recommendations



Comments are displayed with a colored indicator next to the selected text and can be expanded or collapsed as needed



Engage in threaded conversations by replying to comments, keeping all feedback linked and contextual



This functionality is ideal for collaborative environments requiring iterative feedback and detailed explanations



Navigate sequentially through every modification using the Next and Previous arrows located in the Review tab



Once a change is highlighted, apply your decision by clicking the corresponding Accept or Reject command



There are quick-action buttons—Accept All Changes and Reject All Changes—that apply your choice to every pending revision



Toggle between the Final Version (with all changes accepted) and the Original Version to compare before-and-after states



Use the Show Comments button to reveal or conceal all annotations, improving readability during proofreading



You can personalize the appearance of tracked edits in WPS Documents



Adjust the color and labeling preferences in the Track Changes menu—choose from multiple hues and toggle editor initials on or off



Configure your profile under File > Options > User Information to assign your identity to all future tracked changes



Remember to save your document frequently, especially when multiple people are contributing, to avoid losing any tracked changes or comments



When preparing the final copy, switch off change tracking to ensure recipients receive a clean, unmarked version



Turn off tracking by re-clicking the button, then apply "Accept All Changes" to remove all markup



The final recipient will view only the clean, edited version with no visible revision indicators



Learning these features enhances efficiency, improves team coordination, and upholds high-quality documentation practices