WPS Office Collaboration Chat: Real-Time Team Communication In Documents

WPS Office’s Collaboration Chat feature is designed to streamline teamwork by allowing multiple users to communicate directly within the document editing environment



This tool eliminates the need to switch between separate messaging apps and document platforms, making collaboration more efficient and focused



The chat supports real-time input during any kind of collaborative document work, from creative writing to data analysis



Before chatting, ensure every team member can open the document via WPS Cloud storage



The chat button appears as a small speech bubble on the document’s right panel



Clicking it opens a sidebar where messages can be typed and sent



Every comment displays the sender’s ID and exact time of posting, ensuring full transparency



The chat also supports @mentions, so you can draw attention to specific team members by typing their username preceded by the at symbol



By using @mentions, essential updates are highlighted and prioritized for recipients



The chat’s deep linking capability ties comments directly to content regions



Users can highlight a specific cell, paragraph, or image and then attach a comment directly to it



When working on lengthy files, attached comments prevent confusion and keep feedback targeted



Each response stays connected to its source element, creating a structured dialogue thread



Send supporting files like PDFs, spreadsheets, or photos without leaving the editing screen



Easily embed references like images, reports, or data sheets in the chat stream



Making it easy to reference supporting materials without leaving the editing environment



Past conversations are automatically archived and retrievable via cloud storage



Onboarding team members becomes seamless with full access to historical context



Collaboration remains uninterrupted whether you’re using a desktop, tablet, or smartphone



Notifications are sent via email and in-app alerts so that no one misses important updates



Adjust alert preferences to silence non-urgent updates during deep work



Separate chat threads per document eliminate confusion between unrelated tasks



This prevents confusion between unrelated tasks and ensures that feedback stays relevant to the specific document being worked on



Granular permission settings protect confidential discussions and control data exposure



Communication and content creation are unified, eliminating context-switching



Documents evolve live with embedded feedback, suggestions, and revisions



One platform replaces fragmented tools, centralizing editing and dialogue