How To Securely Share WPS Documents With Password Protection
When sharing WPS office files, especially those containing restricted content, it is essential to ensure that specific recipients can access the content. WPS Office provides integrated security options that allow you to securely share files without compromising information security. To begin, open the document you wish to protect in WPS Writer, depending on the file type. Navigate to the Review tab located in the command panel, and click on the Protect Document option. From the dropdown menu, select Set Password Protection. A confirmation window will appear prompting you to enter a robust access code. Choose a combination of capital and small letters, numeric values, and special characters to make the password difficult to guess. Avoid using easily identifiable information such as anniversaries or common words. After entering the password, confirm it by retyping it in the verification field. Click Apply to apply the encryption. The document will now require this password each time it is opened.
To share the file securely, avoid sending it via unencrypted email or unprotected sharing URLs. Instead, use end-to-end encrypted transfer tools that support secure transmission, or transmit the password separately through a alternative method—such as a video call, private messaging service, or hand-delivered. Always avoid the password and the file together in the single email. Additionally, always verify the recipient’s identity before sharing. If you are sharing with several recipients, consider using individual passwords for each recipient to maintain better control and auditability. For extra security, save the encrypted document in a trusted format such as DOCX, which are fully supported by WPS Office and competing platforms. Avoid using outdated file types that may not properly support password protection.
After sharing, check frequently who has access to the document and remove privileges if necessary. If you suspect a password has been leaked, immediately reset it and re-encrypt the file. Remember that password-based security does not replace other security measures like antivirus software, intrusion prevention systems, or protected channels. Always keep your WPS Office application updated to benefit from the latest security patches. By following these steps, you can confidently share WPS documents while maintaining the safety and exclusivity of your content.
