How To Send Personalized Bulk Emails With WPS Office
WPS Office provides a powerful and user-friendly mail merge feature that enables small teams, entrepreneurs, and organizations to launch targeted email campaigns without the need for complex software or programming. Whether you’re sending out newsletters, invitations, reminders, or promotional messages to a wide network of recipients, the mail merge function automatically inserts individual details like names, addresses, and other custom fields into each email. This not only saves time but also reduces the risk of manual errors that commonly occur when copy-pasting content repeatedly.
To begin using the mail merge feature in WPS Office, wps下载 you first need to compile your contact database. This is typically a spreadsheet created in WPS Spreadsheets where each header corresponds to a data point like name, title, phone, or location. Each row corresponds to a single recipient. Ensure that your data is clean, organized, and free of duplicates or typos, as these trigger mistakes across your entire campaign. Save the file in a standardized extension like.xlsx or.csv for easy access during the merge process.
Next, open WPS Writer and create the template for your email. This is where you design the structure of your message. Start by typing the message as if sending it to one person, including custom tags to be replaced with data. For example, you might write Hi First Name, and then continue with the rest of your message. These tags will auto-populate with spreadsheet values. Use unambiguous field names so you can avoid confusion during field mapping.
Once your template is ready, navigate to the Email Merge section in the ribbon. From there, select Initiate Bulk Email Mode. This tells WPS Office that you intend to target recipients via email rather than postal service. Then click on Import Contact List from External Source. Browse to the location where you saved your spreadsheet and open it. WPS will prompt you to select the worksheet containing your data. Choose the correct one and confirm.
Now you are ready to add dynamic content placeholders. Place your cursor where you want a personalized detail to appear, such as after Dear, and then click on Insert Personalization Tag. A menu displays all headers from your dataset. Select the appropriate field, such as First Name,, and it will be inserted into your document as First Name. Repeat this step for any other fields you want to include, such as Business Name or City.
After inserting all necessary fields, preview your results by clicking on Test Merge. This allows you to scroll through individual emails and see how the data appears when merged. Take this opportunity to check for formatting issues, missing fields, or unintended spaces. If something looks off, go back and adjust the placeholder structure or the spreadsheet.
When you are satisfied with the preview, proceed to finalize the send. Click on Complete Merge and Choose Email Delivery. A dialog box will appear asking you to set the address field, heading, and encoding option. Make sure the recipient field is set to the column containing email addresses. Enter a engaging headline designed to boost open rates. Choose whether you want the email to be sent in richly styled, minimalist, or basic HTML, depending on your needs.
Finally, double-check all configurations and confirm. WPS Office will then use your established email program to transmit customized content. Depending on the volume of recipients and network speed, this process may take up to half an hour. You will receive a pop-up message indicating success.
It is important to note that WPS Office is not an email service provider. Instead, it relies on your configured email client such as Microsoft Outlook, Thunderbird, or Windows Mail. Make sure your email client is correctly authenticated with your login details. And that you have adequate daily quota from your ISP or provider to avoid being blocked by filters.
To maintain ethical standards and legal adherence, always ensure you have explicit permission from all contacts. Include an unsubscribe option in your message and adhere to privacy laws like EU GDPR or California CCPA. Testing your mail merge with a small group before launching to your full list can help identify hidden errors or formatting flaws.
Using WPS Office’s mail merge feature for bulk emails converts a repetitive chore into a fast, intelligent system. It empowers organizations of all sizes and solo professionals to communicate effectively at scale while maintaining a personal touch. With its intuitive interface and seamless integration with spreadsheets and email clients, WPS Office provides a dependable and easy-to-use platform for anyone looking to run professional mass email campaigns without complexity.
