How To Use WPS Office For Batch Printing

Users of WPS Office can streamline their workflow by printing entire sets of files in one go, eliminating repetitive manual steps



This functionality is especially useful for professionals, students, and administrative staff who frequently need to print large sets of files such as reports, invoices, presentations, or spreadsheets



By leveraging the batch printing tool, you can save significant time and reduce the risk of human error that comes with manually opening and printing each document one by one



Make sure your files are neatly grouped in one location—this prepares the system for seamless processing



Start the program and access the primary interface



The "Batch Printing" function may reside under "Utilities," "Print Options," or "Advanced Tools"—check these locations based on your WPS build



After the batch interface loads, you’ll be presented with a button to import documents



Select either "Add Individual Files" or "Add Entire Folder" to begin the import process



You can select multiple files at once by holding the Ctrl key while clicking each file, or you can select an entire folder to include all supported document types within it



Once imported, the documents appear in a sequential list showing the exact order of printing



Adjust the order by clicking and dragging files up or down in the list, or eliminate a file by selecting it and clicking the trash icon



Ensure your default printer is selected and properly calibrated before starting the batch



Customize page selection, print clarity, color output, two-sided printing, and media size for the entire batch in one centralized panel



WPS Office allows you to apply these settings uniformly across all files, ensuring consistency in output



File compatibility is critical—only certain types will be processed successfully



WPS Office accepts DOC, DOCX, XLS, XLSX, PPT, PPTX, and PDF files for batch printing



If any of the files you’ve added are in an unsupported format, they will be skipped during the printing process



Always check and convert files to DOCX, XLSX, or PDF ahead of time to ensure full compatibility



When ready, press the "Print" button to initiate the automated job



WPS Office will automatically open each file in the background, send it to the printer, and move on to the next one without requiring further input from you



Depending on the number and size of the documents, this may take a few minutes



Track the printing status live on the screen, and stop the process anytime with the "Pause" or "Cancel" button



Beyond speed, batch printing ensures documents are handled systematically and in the correct sequence



When preparing a packet for a client, group all supporting files into a single batch to guarantee they print in the intended sequence



You won’t have to shuffle through dozens of unsorted documents on your hard drive



Additionally, because the process is automated, the likelihood of forgetting to print a file or printing the wrong version is greatly reduced



Create custom templates for your most common print jobs and recall them instantly



Ideal for anyone who repeats the same print routine weekly or monthly



Store your profile under a descriptive name, then recall it instantly without reconfiguring settings each time



In essence, this feature transforms tedious, error-prone printing into a smooth, automated workflow



It doesn’t matter if you’re printing theses, contracts, or wps下载 spreadsheets—this feature makes handling them all quicker and more accurate



Learning to master batch printing lets you cut down on labor, avoid mistakes, and guarantee timely delivery of your printouts