WPS File Size Optimization: Essential Strategies

Minimizing WPS document size enhances speed, simplifies distribution, and conserves disk space.



Large files often result from embedded images, excessive formatting, or unused elements that bloat the document.



Start by reducing the size of embedded pictures.



WPS Office provides a built-in image compression tool.



Click on any picture, go to the Picture Tools section, and click Compress Pictures.



Apply compression universally and select a lower-quality setting like Web or Email, perfect for typical needs.



Avoid using high resolution images unless absolutely necessary.



Next, clean up hidden or obsolete content.



Scan for concealed items, superfluous line breaks, or unnecessary section breaks.



Also, delete any unused styles or templates that are not actively applied to your text.



Over time, these extras add up and swell your file size.



Content pasted from sites or PDFs frequently carries embedded formatting code you didn’t intend.



Opt for Paste as Plain Text to eliminate hidden styles and code.



Embedded fonts are another major contributor to large files.



If your document uses custom or non-standard fonts, WPS may embed the entire font file to ensure consistent display across different systems.



To prevent this, go to the File menu, select Options, and then choose the Save tab.



Deselect "Embed Fonts in the File".



Only activate embedding if recipients lack the required fonts.



Swap direct chart embeddings for linked image files.



Convert diagrams to low-size image formats and insert them via hyperlink instead of embedding.



This reduces the amount of data stored within the document itself.



Remove redundant copies of images and retain just the latest iteration.



Embedding media like audio or video can massively inflate your file.



Upload media to cloud storage and link to them rather than embedding.



This allows users to access the content without inflating the document’s size.



For lengthy documents with footnotes or endnotes, review them for redundancy or duplication.



Remove footnotes that no longer serve a purpose.



Last step: use the optimal file format.



.docx outperforms.doc in size efficiency — stick to the newest WPS-supported standard.



After making all the above adjustments, save the file again.



Sometimes, creating a brand-new file eliminates hidden remnants left by edits.



Periodically review files to keep sizes minimal and workflows seamless.



Particularly crucial for team environments and cloud uploads