Top Strategies For Handling Massive Excel Workbooks In WPS Office
Managing large Excel files in WPS Office can be challenging due to lagging operations if not handled properly. To ensure reliability and smooth operation, it is essential to follow a set of best practices tailored to WPS Spreadsheets. First, always save your file in the newer Excel format rather than the older .xls extension. The newer format uses data optimization and is significantly more efficient at handling large datasets, which reduces file size and accelerates opening.
Additionally, avoid embedding overused visual elements such as redundant cell highlights, thick outlines, or complex rule sets across full row ranges, as these significantly slow down formula processing and screen updates.
Minimize the use of dynamic functions like CELL, especially in large datasets. These functions recalculate with every change, which can cause significant delays. Instead, opt for static values where possible or use non-refreshing functions. Similarly, replace complex array expressions with structured references or summary tables when applicable, as they are more memory efficient and more stable under load.
Break large workbooks into separate workbooks. If a single workbook contains multiple unrelated datasets, consider splitting them into separate files and linking them using worksheet connections or WPS’s query integration. This reduces the memory footprint and allows you to open only the targeted information when needed. Use external data sources such as databases and connect to them via WPS’s Data Connection Wizard instead of pasting large amounts of raw data directly into the spreadsheet.
Remove any empty lines and unused fields. Even if they appear clear, they may contain hidden formatting that waste resources. Select the full blank region, right click, and choose Remove to completely eliminate them. Also, clear any stored values that are no longer needed, as formatted blank cells still count toward the file’s complexity.
Enable manual recalculation in WPS Spreadsheets by going to Calculation > Set to Manual. This prevents automatic recalculation after every edit, which is especially helpful when working with massive formula grids. Trigger calculations manually by pressing Ctrl+Alt+F9 when you need an update. This minor adjustment can drastically improve performance.
Use data filters and data pivots to analyze data instead of manual filtering. Pivot tables collapse massive data efficiently and allow real-time slicing without altering the original data. They also minimize use of complex formulas and help maintain data integrity. Always keep your raw data well-structured, properly formatted in a table format, and avoid merging cells, as they block filtering.
Regularly audit your file for invalid connections, repeated records, or wrong data classes. Use WPS’s Find and Replace tool to detect and resolve faulty data. Also, validate data using input restrictions to stop erroneous data that could lead to inaccurate results.
Backup your files frequently and use version control. WPS offers automatic saving and cloud sync features; make sure they are activated to prevent data loss. Additionally, save dated copies of your file with version numbers to document updates over time. Avoid sharing large files via email; instead, upload them to file-sharing platforms and share access links to minimize size.
Finally, keep your WPS Office software updated. Newer versions often include optimizations, bug fixes, and better memory management for large files. Running legacy builds can lead to compatibility issues. By following these practices strictly, you can maintain optimal performance, reduce errors, and ensure that your large Excel files remain stable within WPS Office.
