Streamline PDF Combination With WPS Office’s Batch Tool

Automating the process of merging multiple PDF files can save significant time and reduce the risk of human error

especially for users who regularly process stacks of PDFs



WPS Office offers a powerful yet user friendly tool called Batch PDF Tool that makes this task straightforward even for non technical users



To begin automating PDF merging with WPS Batch PDF Tool, first ensure that you have the latest version of WPS Office installed on your computer



After installation, launch WPS Office and head to the Tools menu to locate the Batch PDF feature



Choose this entry to access the multi-file processing environment



Locate and click on the Merge option in the tool list



You’ll encounter a file drop zone designed for easy uploading of PDFs



To add files, either drag them directly from your file explorer into this area or click the Add Files button to browse and select them manually



The sequence of files determines the final document layout, so ordering them correctly is essential



Reorder items by highlighting a file and clicking the directional arrows in the control panel



Once the order is finalized, configure your export preferences



Choose the destination directory for the combined PDF and, if desired, rename the resulting file



The tool provides a preview pane so you can confirm all files are present and correctly ordered



When satisfied with the setup, press Start to begin the consolidation



You’ll receive a confirmation alert once the files have been successfully merged



This tool excels at bulk operations, eliminating the need for individual file handling



It’s especially useful for finance staff, paralegals, teachers, and office managers who regularly assemble documents



Additionally, the tool preserves the original formatting, text quality, and embedded elements such as images and hyperlinks, ensuring the final document remains professional and functional



For recurring tasks, you can create a template by saving your preferred settings, including the default output folder and merge order



Although WPS does not currently offer full automation through scripting, you can streamline your workflow by organizing your source files in consistent naming conventions and folders



This way, you can quickly locate and add the same set of files each time you need to merge them



The tool works seamlessly on both Windows and Mac operating systems



All merging occurs offline, ensuring your sensitive files never leave your computer



Regularly update WPS Office and double-check your source files before merging



As you adopt it routinely, you’ll shift focus from file shuffling to higher-value responsibilities